Facilities Services Administrative Assistant

Administration:

• Function with little supervision, keeping the AVP informed on all matters.
• Works closely with Accounting and Accounts Payable.
• Process and submit purchase requests, invoices, check requests, employee reimbursements, interdepartmental transfers, and expense reports.
• Maintain good working relationships with faculty, staff, administration, and students.
• Maintaining department assets, and property inventory list.
• Maintaining Petty Cash.
• Ordering office supplies for department.

Provide Leadership to Department:

• Assisting in the hiring process.
• Maintaining calendars in Facilities Services.
• Provide secondary coverage for Payroll, Time Clock issues, creating work orders, dispatching work orders, distributing University keys, scheduling vehicles and bus drivers for University usage.

Communication:

• Communication with other departments regarding campus activities.
• Correspondence with contractors, and external service providers.

Support AVP:

• Update gas, electricity, and water utility spreadsheets monthly.
• Maintaining compliance records associated with local and state regulations.
• Involved with processing documents for construction projects.
• Provide quarterly budget summary for the Facilities leadership members.

Auxiliary Support:

• Lead contact for university vending services, acting as main point of contact for vending services – (drinks, snacks).
• Coordination with approved driving records, certificates of insurance, etc.

Expectations:

• On time attendance.
• Cooperation and collaboration with team members and cross functionality.
• Respect for LeTourneau University leadership and authority structures.
• Agreement with and abiding by the Statement of faith and Community Covenant.

Bachelor’s degree or associate’s degree with equivalent experience and skills relevant to the position, excellent verbal and written communication skills, listening skills, experience in an office environment in which he/she has demonstrated maturity, initiative, good secretarial skills including computer proficiency with Word, Excel and Outlook, and the ability to work effectively in a team relationship with fellow staff and faculty members and within the community of LeTourneau University. An understanding of general accounting principles is preferred.

LeTourneau University seeks a person with an enthusiastic and contagious Christian faith who is committed to Christian higher education that integrates Christian faith with learning.

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.