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Development Assistant - Part-Time


TITLE: Apply Development Assistant - Part-Time
University Development
LOCATION: Longview
DATE POSTED: 05-15-2019
REPORTS TO: Tom Bevan
SCHEDULE: Weekdays, 8am – 1pm
POSITION DESCRIPTION:

RESPONSIBILITIES:

This position supports the University Development Department providing general administrative support to the Development team and targeted support for Executive Director for the LeTourneau University Foundation. This position assists in fulfilling and stewarding donors and serves as the first face and point of contact for those who enter the Development Office.  The position also provides back-up support for entering gifts to the university into the university donor software.

  • Provides support to the Executive Director of the LeTourneau Foundation with duties including but not limited to creating proposals as directed, processing of deferred gift agreements and payments, data entry of deferred gift data into planned giving database, preparation of 1099R’s for donors and government entities on a yearly basis and mass mailing of planned giving correspondence twice a year.  Assists in completion of endowed scholarship agreements, maintaining constituent records, processing expense reports and handling phone calls.
  • Assists with the creation and execution of the proper legal instruments to assure an accurate portrayal of purposed giving vehicles in both their intent and design.
  • Provides support to the Secretary of the Foundation with respect to notices and logistics of all meetings and keep or cause to be kept all minutes from such meetings in accordance with the Foundation by laws.
  • Implements procedures that meet operational and/or fiscal policies.
  • Drafts financial, statistical, narrative, and/or other reports as requested.
  • Serves as backup to Donor Relations and Gift Entry Specialist and will become proficient with the university donor software system, Raiser’s Edge to processes donor checks and gifts, completes routing and tracking forms, generates appropriate acknowledgments. Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure most current and relevant information is available. Shares information with other team members. Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made
  • Performs related duties as assigned. Duties may vary at times of high activity, i.e. mass mailings, special events, or setting up meetings. Works in cooperation with Development staff.
  • Acts as liaison with the University regarding questions, research information, reports, and operations. Coordinating with finance to achieve investment reports and feedback.
  • Assists the Vice President with the President’s Advisory Council
  • Other duties as assigned.
QUALIFICATIONS:
Education: High School education required, some college preferred. 
Experience: A minimum of three years of administrative experience; non-profit, events and development/fundraising experience preferred.   Must have initiative and ability to function without continual supervision plus a high degree of organizational ability and accuracy in details.
Software Utilized: Micro Soft Office including Outlook, Word, Excel, PowerPoint; and Internet required. 
Other Desired Qualities: A warm, friendly, energetic and professional personality.
LeTourneau University seeks a person with an enthusiastic and contagious Christian faith who is committed to Christian higher education that integrates Christian faith with learning.

Required Competencies/Knowledge, Skills and abilities

-          Fluent in Microsoft Office (Outlook, Word, Excel, PowerPoint).
-          Knowledge of general office procedures, protocol and professionalism; expert
           knowledge of Business English, spelling, punctuation and   grammar.
-          Ability to manage multiple tasks simultaneously, adapt to changing priorities,
           manage time and meet deadlines.
-          Proven ability to work in a team environment, develop effective interpersonal
           relationships, provide superior customer service, and communicate verbally
           and in writing.
-          Data entry skills with ability to input information accurately; prepare and
           maintain detailed records, files, and reports on an ongoing basis.
-          Ability to coordinate technical presentations including hardware set up.
-          Solid knowledge of database management with the ability to query reports,
           utilize data, and convert programs.
-          Work with accuracy and attention to detail and solid knowledge of money
           handling and mathematics.
-          Ability to handle private, confidential information
-          Solid knowledge of multi-line phone system.
-          Solid knowledge of fundraising concepts.
-          Personal computer proficiency required, especially as related to the software
           referenced under “software utilized”.
DATE POSITION IS AVAILABLE: Immediately
PROCEDURE FOR APPLICATION OR NOMINATION:

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

ABOUT THE UNIVERSITY:

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups. In addition to residential programs at the main campus in Longview, Texas, students are enrolled in a robust suite of online programs, as well as innovative hybrid programs in the Dallas and Houston areas.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.