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Facilities Services Administrative Assistant


TITLE: Apply Facilities Services Administrative Assistant
LOCATION: Longview
DATE POSTED: 03-02-2020
REPORTS TO: Assistant Vice President of Facilities Services
SCHEDULE:
Hourly position – Office hours are primarily weekdays 8:00 a.m. – 5:00 p.m., but responsibilities may occasionally require additional hours and flexibility that can include evenings and weekends. nds.
POSITION DESCRIPTION:

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of one so classified. 

Full-time position. This position reports to the Assistant Vice President of Facilities Services.

The purpose of this position is to support and assist the Assistant Vice President of Facilities Services, the Coordinators, and all Facilities Services employees in all activities and duties relating to the operation of Facilities Services. 

Supervise student workers. Duties will be assigned by the Assistant Vice President of Facilities Services. 

This includes, but is not limited to: 

  • Professional Communication with all contacts, both internal and external, via telephone, email, and face-to-face.
  • Scheduling, generating and maintaining proper correspondence, this includes annual elevator and boiler inspection certifications.
  • Maintaining department asset, and property inventory list
  • Maintenance duties as co-administrator of the Material Safety Data System (MSDS).
  • Assisting in the recruitment and hiring process for student workers.
  • Processing all expense reports for Facilities Services department
  • Provide quarterly budget updates for the Facilities leadership members
  • Update the gas, electricity, and water utility spreadsheets monthly.
  • Update the vehicle trip summaries (2) from the monthly reports done by Facilities Services Secretary
  • Maintaining all calendars in Facilities Services, including the Assistant Vice President’s.
  • Maintaining Petty Cash.
  • Ordering office supplies for the department.
  • Works closely with Accounting and Accounts Payable to process and submit invoices, check requests, employee reimbursements and interdepartmental transfers in a timely manner.
Maintain secondary coverage for Payroll, Time Clock issues, creating work orders, dispatching work orders, distributing University keys, and scheduling vehicles and bus drivers for University usage.
QUALIFICATIONS:

High school diploma and an elevated level of computer literacy required. Must be age 18 or older. LeTourneau University seeks a person with an enthusiastic and contagious Christian faith who is committed to Christian higher education that integrates Christian faith with learning.

SALARY: Salary is competitive and commensurate with experience and other qualifications. LeTourneau University provides a significant benefit package, which includes medical and life insurance and contribution to a retirement program.
DATE POSITION IS AVAILABLE: July 2020
PROCEDURE FOR APPLICATION OR NOMINATION:

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

ABOUT THE UNIVERSITY:

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups. In addition to residential programs at the main campus in Longview, Texas, students are enrolled in a robust suite of online programs, as well as innovative hybrid programs in the Dallas and Houston areas.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.