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Administrative Assistant to the Athletic Director


TITLE: Apply Administrative Assistant to the Athletic Director
Athletics
LOCATION: Longview
DATE POSTED: 10-01-2021
REPORTS TO: Director of Athletics
SCHEDULE: Office hours are primarily weekdays, 8:00 a.m. – 5:00 p.m., but responsibilities may occasionally require additional hours and flexibility, including evenings and weekends.
POSITION DESCRIPTION:

Under the supervision of the Vice President for Athletics | Athletic Director, the Administrative Assistant is responsible for supporting a team of professionals in the daily operations of University Athletics. Specific expectations, duties, and responsibilities include:

• Serve as the primary point of contact and disseminator of general department information

• Support all athletic business functions and athletic staff

• Maintain applicable working relationships with faculty, staff, administrators, and students

• Collaborate closely with individuals regarding events, meetings, and issues that affect the department and facilities

• Supervise and conduct departmental purchasing of office supplies, project-related orders, and other supplies

• Maintain petty cash

• Expense report processing

• Coordinate reimbursements, purchase orders, check requests, and invoice payments

• Generate general work orders and other departmental requests. (I.T., Conferences & Events, Facilities)

• A balanced understanding of Human Resources and Payroll Processing and related documents

• Oversee payroll approval and timely processing

• Assisting in the recruitment and complete hiring process for new employees and student workers

• Generate required new hire electronic forms and overseeing the process

• Timely processing of Dynamic Forms

• Utilize SharePoint, eBridge, Concur, Cognos Web/Analytics, and Athletic Reporting Tool, as well as Microsoft and other software, word processing, databases, and spreadsheet programs as needed

• Other duties as assigned by the Vice President for Athletics | Director

ABILITIES:

• Excellent interpersonal and communication talents to kindly interact with a diverse population

• Proficiency with office technology, computers, athletic supplies, and equipment

• Basic computer networking skills for troubleshooting office equipment and other

• Flexibility and willingness to function in any capacity to assist the department

• Proofing and attention to details

• Organized multitasker and prioritizing aptitudes

• Critical thinking and problem-solving

• Work remotely and assist with functionality

• Ambitious

QUALIFICATIONS:

LeTourneau University seeks enthusiastic individuals with a contagious Christian faith committed to Christian higher education that integrates Christian faith with learning. A high school diploma is required with consideration given to all higher education hours. Associate Degree, or equivalent higher education hours, preferred with five years relevant professional-level work experience. Committed to continuing education.

SALARY: Salary is competitive and commensurate with experience and other qualifications. LeTourneau University offers an innovative healthcare package with a personal budget, telemedicine, year-round support, and more options. LeTourneau University also provides life insurance, contribution to a retirement program, and tuition assistance.
DATE POSITION IS AVAILABLE: Immediately
PROCEDURE FOR APPLICATION OR NOMINATION:

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

ABOUT THE UNIVERSITY:

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.