Privacy of Student Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar or the head of the academic department written requests that identify the record(s) they wish to inspect.  The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading.  They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosures without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

4. The right to withhold disclosure of "Directory Information."  Directory Information includes: student's name, address, telephone listing, e-mail address, photograph, major, dates of attendance, grade level, enrollment status, participation in officially recognized activities and sports, physical factors (height and/or weight of athletes), degrees, honors, and awards received. Enrolled students may withhold disclosure of "Directory Information" under FERPA of 1974. To withhold disclosures, written notification must be received by the Office of the Registrar by September 15 of the Fall semester. Forms requesting the withholding of "Directory Information" are available in the Office of the Registrar. LeTourneau University assumes that failure in the part of the student to specifically request the withholding of categories for "Directory Information" indicates individual approval for disclosure.

5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by LeTourneau University to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is as follows:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202-4605

Further information about University policy with respect to the privacy of student records may be obtained from the Office of the Registrar.
 

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