Scanning and Autosend

Scanning From the Canon Copier

Using Microsoft Word to import your scanned image

First you need to set your copier up to scan.  You will only need to do this set-up once.

  1. Go to the start button on your PC and select run .
  2. Type \\letnet.net\fs\install\canon\NetworkScanGear\
    into the run box and press ok.
  3. Double click on the CanonNetworkScanGear.exe. This will start the installation process of Network ScanGear.
  4. Press next, and follow the prompts (select yes at each prompt), then press finish after installation completes.
  5. Now go back to the start button then programs then Network ScanGear then ScanGear Tool .
  6. Press discover –
    • A Windows Security Alert will pop up, click unblock
    • ScanGear should locate the copier in your area.
    • It may also list other scanners available to you.
  7. Once the copiers are listed in the display box, click on the copier you want to use and then press the Select button.
  8. Once selected press Test Connection and it should reply with "The selected scanner is available for scanning."
  9. Press ok and hit exit.

You are now ready to use the copier as a scanner.  Remember you only have to do this set-up once.
To Scan:  First the copier must have its scanning ability turned on.

  • Walk over to the copier and log into the copier with your ID.
  • Press the Scan button
  • Press the online button

Now the ability to scan is activated on the copier.  Press the copy button now so that after you finish anyone else can copy or scan without problems.

  • Place the document you wish to scan on the copier.
    • You may either place a single sheet on the platen (document glass) or
    • You may place one or more sheets into the document feeder.
  • Walk back to your computer.
  • Open Microsoft Word and open a new blank document or an existing document.
  • Go to the Insert pull-down then to Picture then From Scanner or Camera...
  • Make sure Network ScanGear is selected and press Custom Insert.
  • Go to the Original Placement pull-down tab and select the correct choice for where you placed your original document (Platen, Feeder 1-sided, or Feeder 2-sided).
  • Press Scan.
  • After scanning all your originals, the computer will prompt you with an option to scan more. If you do not want to scan any more documents, just press cancel , If you need to scan other documents, put the new documents in copier and walk back to your computer and press ok .

The image should now appear in your Microsoft Word document.


Scanning Using the Send Function on a Canon Copier

Sending to an Existing Address:

  1. Log on to the copier using your department ID
  2. Place the documents you want to scan in the automatic feeder or place a single document on the glass
  3. Press the SEND button located at the top of the control panel
  4. Press Address Book located in the middle left on the control panel
  5. Select an address from the list by pressing on it with your finger
  6. Press OK
  7. The e-mail address will be displayed in the destination box
  8. Repeat steps 4 – 6 until you have selected all the addresses you would like to send to.  You may send to a maximum of 264 destinations
  9. Press the down arrow button under  Scan Settings   to adjust the scan features
  10. Press the Option key
  11. You can now adjust the size and quality of your scan
  12. If the original is two-sided, you will need to press the Two–Sided original button located at the middle right on the control panel
  13. After you have selected your options
  14. Press the Start Button
  15. Your original has been scanned and sent to the e-mail addresses you selected.

Sending to a new address:

  1. Log on to the copier using your department ID
  2. Place the documents you want to scan in the automatic feeder or place a single document on the glass
  3. Press the SEND button located at the top of the control panel
  4. Press the E-Mail   button
  5. Press E-Mail Address .  This will open up the keypad
  6. You may now type in the e-mail address you would like to send to
    1. Press shift for capital letters and characters
    2. The arrow buttons move the cursor
    3. Use backspace to erase
  7. When you are finished typing the address press OK
  8. Press OK again
  9. The address will appear in the destination window
  10. Repeat steps 4 – 8 until you have enter all e-mail address you wish to send to
  11. Select any options you would like to change under the Scan Settings button
  12. Press the Start Button
  13. Your original has been scanned and sent to the e-mail addresses you entered

Adding an address to the address book This will keep an address you send to often so you will not have to enter it each time.

  1. Log on to the copier using your department ID
  2. Press the Send button at the top of the control panel
  3. Press the Reg. button at the bottom of the control panel
  4. Press Register Address
  5. Push Register New Address
  6. Push E-Mail
  7. Press Name
  8. Using the keypad enter the person or department name
  9. Press OK
  10. Press E-Mail address
  11. Enter the e-mail address using the keypad
  12. Press OK, OK , then Done
  13. The e-mail address will appear in the box
  14. Press Done

Or you may add the address using the Additional Functions key

  1. Log on to the copier using your department ID
  2. Press the Additional Functions key located on the keypad
  3. Press Address book settings
  4. Push Reg. new address
  5. Press E-Mail
  6. Follow steps 7 – 14 above
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