Scanning Using Send

Scanning using the Send function of the Canon Copier

Sending to an existing address:

  1. Log on to the copier using your department ID
  2. Place the documents you want to scan in the automatic feeder or place a single document on the glass
  3. Press the SEND button located at the top of the control panel
  4. Press Address Book located in the middle left on the control panel
  5. Select an address from the list by pressing on it with your finger
  6. Press OK
  7. The e-mail address will be displayed in the destination box
  8. Repeat steps 4 – 6 until you have selected all the addresses you would like to send to.  You may send to a maximum of 264 destinations
  9. Press the down arrow button under  Scan Settings   to adjust the scan features
  10. Press the Option key
  11. You can now adjust the size and quality of your scan
  12. If the original is two-sided, you will need to press the Two–Sided original button located at the middle right on the control panel
  13. After you have selected your options
  14. Press the Start Button
  15. Your original has been scanned and sent to the e-mail addresses you selected.

Sending to a new address:

  1. Log on to the copier using your department ID
  2. Place the documents you want to scan in the automatic feeder or place a single document on the glass
  3. Press the SEND button located at the top of the control panel
  4. Press the E-Mail   button
  5. Press E-Mail Address .  This will open up the keypad
  6. You may now type in the e-mail address you would like to send to
    1. Press shift for capital letters and characters
    2. The arrow buttons move the cursor
    3. Use backspace to erase
  7. When you are finished typing the address press OK
  8. Press OK again
  9. The address will appear in the destination window
  10. Repeat steps 4 – 8 until you have enter all e-mail address you wish to send to
  11. Select any options you would like to change under the Scan Settings button
  12. Press the Start Button
  13. Your original has been scanned and sent to the e-mail addresses you entered

Adding an address to the address book

- This will keep an address you send to often so you will not have to enter it each time.

  1. Log on to the copier using your department ID
  2. Press the Send button at the top of the control panel
  3. Press the Reg. button at the bottom of the control panel
  4. Press Register Address
  5. Push Register New Address
  6. Push E-Mail
  7. Press Name
  8. Using the keypad enter the person or department name
  9. Press OK
  10. Press E-Mail address
  11. Enter the e-mail address using the keypad
  12. Press OK, OK , then Done
  13. The e-mail address will appear in the box
  14. Press Done

Or you may add the address using the Additional Functions key

  1. Log on to the copier using your department ID
  2. Press the Additional Functions key located on the keypad
  3. Press Address book settings
  4. Push Reg. new address
  5. Press E-Mail
  6. Follow steps 7 – 14 above
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