LETU offers two types of phone conferencing: Ad-Hoc and Meet-Me conferencing.

Ad-Hoc conferences can include up to 10 total participants and Meet-Me conferences can accept up to 25 total participants. For attendees calling in from outside LETU, both conferences are limited by the total number of incoming phone line connections to LETU (currently 69) which may also be in use by normal phone conversations. See below for instructions on using each type of conference.

Using Ad Hoc Conferencing

The ad hoc conference is started by an initiator and only the initiator of the conference can add people into the conference.

Initiate an Ad Hoc Conference Bridge

There are two methods to use in order to initiate ad hoc conference:

• Put a call on hold, dial another participant, and conference additional participants
• Join established calls by using the Select and Join softkeys.

Use the Conference Softkey for Ad Hoc Conference
The conference controller controls ad hoc conferences. When you initiate an ad hoc conference, Cisco CallManager considers you the conference controller. In an ad hoc conference, only a conference controller can add participants to a conference. If sufficient streams are available on the conference device, the conference controller can add up to the maximum number of participants that is specified for ad hoc conferences to the conference.

For example, phone 2001 dials 2002. The phones want to add 2003 into their conversation. 2001 presses the conference button confrn and dials 2003. When 2003 answers, the confrn button is pressed again in order to add 2002 and 2003 into the conference.

Using Meet-Me Conferencing

Meet-Me conferencing requires the use of a dedicated meet-Me number (Extension) but allows callers other than the conference initiator to directly join the conference by dialing a reserved phone extension (called the Meet-Me number). These Meet-me numbers are available for one-time or repeated use through request to support@letu.edu. Some departments also have dedicated Meet-Me numbers that are used with more frequency. 

How to Start a Meet-Me conference:

• From Office Phones: , go off-hook and press the Meet-Me button from your phone. Press the More softkey once in order to reach this Meet-Me. After you press the Meet-Me button, dial the conference number that you want to join.
• From Conference phones: Go Off-Hook and press the Menu key and select Call Functions and then Meet-Me. After you select the Meet-Me option, dial the Meet-me conference number that you have been provided

How to Join a Meet-Me Conference:

• To join a Meet-me conference simply dial the extension (from inside LETU) or the full 10-digit number (from outside LETU) to be placed into the Meet-Me conference.

For more general information on Myfiles including links to information on connecting to MyFiles from specific devices see the main article: MyFiles Overview 

Documents (Personal Files):

Student Documents:

• Purpose: Students may use their  Documents folder for any files they legally own.
• Size: Currently 10GB of personal storage space is allocated for each student in addition to any department or project space available.
• Other Information:
• Student storage is available in a single unified Documents folder
• Access from LETU Computer Labs and Lab Machines: The private Documents directory for each student is automatically mapped to the "Documents" folder on university-owned machines including labs, classrooms, and workstations in administrative areas used for student employment positions. A user must log into any specific machine at least twice for this mapping to occur as it happens in the background of the first login.

• Purpose: Faculty/Staff Documents folders should only be used for storage of files necessary for work at LETU and files which other staff members do not need copies of. Files which may be beneficial to other department members should be stored in a Departments folder instead of Documents. Files which need to be shared with members of other departments should be stored in the Common folder structure.
• Size: Faculty/Staff  Documents folders are not currently limited.
• Other Information:
• Personal Storage storage is divided into Documents, Favorites, Music, Pictures and Videos sub-folders located at the /profiles/facultystaff directory.
• The folders above are automatically mapped into University-owned workstations for Faculty/Staff.
• Music, Pictures, and videos files should be primarily limited to files necessary for university work which no one else in a department would benefit from accessing. It is appropriate to store a small number of personal pictures (we suggest several hundred or less)  in the Pictures folder to facilitate use on desktop backgrounds or other purposes. Media which may be useful to other members of the department should currently be stored in the department folder.

• Students:
• https://myfiles.letu.edu/fs/profiles/students/documents/accountname
• \\letnet.net\fs\profiles\students\documents\accountname

• Faculty/Staff (Longview Main Campus or Online Faculty):

• https://myfiles.letu.edu/fs/profiles/facultystaff/documents/accountname
• \\letnet.net\fs\profiles\facultystaff\documents\accountname

• Faculty/Staff (AAC/GGG, DAL, HOU, AUS Faculty/Staff):

• https://myfiles.letu.edu/fs/sites/siteabbreviation/users/accountname
• \\letnet.net\fs\sites\siteabbreviation\users\accountname

Academics (Class and project shared files):

Purpose: Academics folders are intended for collaborative sharing of files between members of academic classes, projects or other academic groups. Faculty members may request folders for individual projects or for classes.

Size: The size of academic projects folders starts at 10GB and additional space is available. Contact IT for more information on setting up a Project/Academic folder or information on larger folder sizes.

Locations:

• https://myfiles.letu.edu/fs/academics/projects/teamname
• \\letnet.net\fs\academics/projects/teamname

Academic Storage: Students should contact their faculty member or project team leader for information on the location of any storage used for academic, project, or organization needs. Faculty or Team leaders may contact information Technology to request new storage locations for their classes or projects or to request changes to existing locations.

Departments (Department shared files):

Purpose: Department folders are intended for collaborative sharing of files between members of individual departments or designated department student workers. Files in department folders are restricted to members of that department. Contact us for information  on how to secure these folders down further to department teams or sub-groups if necessary.

Size: The size of department folders is not currently limited.

Locations:

• https://myfiles.letu.edu/fs/departments/deptname
• \\letnet.net\fs\departments/deptname
• NOTE: The Abbott Aviation Center Aeronautical Science Dept folder is located at:
• https://myfiles.letu.edu/fs/sites/ggg/departments/AcademicAffairs/AeronauticalScience/
• \\letnet.net\fs\sites\ggg\departments\AcademicAffairs\AeronauticalScience/

Common (Inter-Department shared files):

Purpose: Common  folders are intended for collaborative sharing of files between members of different departments or student worker groups. Files in common folders may be shared with other groups of people with the assistance of IT. Please contact IT for more information on how to set up a common folder space for your needs.

Size: The size of common folders is not currently limited.

Locations:

• https://myfiles.letu.edu/fs/common/deptname
• \\letnet.net\fs\common/deptname

For more general information on Myfiles including links to more information on specific MyFiles locations see the main article: MyFiles Overview 

Labs and University-owned Windows Workstations
On University-owned Windows-based workstations (including Faculty/Staff workstations, classrooms, and lab locations), the windows "My Documents" folder should automatically be directed to your personal MyFiles location for both Faculty/Staff and Student accounts. A user must log into any specific machine at least twice for this mapping to occur as it happens in the background of the first login.

Information for MyFiles access from personal machines or off-campus laptops:
Note - some of the screenshots in the instructions below are in the process of being updated. if locations on the following screenshots disagree with the locations indicated above - the locations above are authoritative.

• Windows 7
• Windows XP
• Apple/Mac OS
• iOS Mobile Devices
• Linux
• Universal Web-Browser Access

1.                Login to Blackboard.

2.                   Click on the Content and ePortfolios tab at the top of the screen. 

3.                   Click on Institution Content on the left.

4. If you are teaching a traditional, on-ground undergraduate course, click on the Traditional Course Content.

5. Click on the field or discipline of your course, then locate and click on the folder for your course.

(If no folder exists, please contact us for assistance in create a folder if needed.)

6. Once in your course’s folder, you will see all files listed that have been previously uploaded.

(In this example, we see the files for the folder SocialPsychology under the Psychology folder.)

7. To upload a file, click on the “Upload File” option under the Upload button.

8. Click the Browse button and locate the file you wish to upload.

9. When complete, you will see the new file listed in the course folder.

10. To attach the file to a content block in Blackboard, do as you normally would except instead of Browse My Computer, click on Browse Content Collection.
Locate your file and click submit.

Due to the nature of how Google Chrome stores personalized data, if you wish to maintain bookmarks or other customizations to Google Chrome you will need to log into to Google to store your settings and bookmarks. Please see http://support.google.com/chrome/bin/answer.py?hl=en&answer=165139 for more information.

We cannot guarantee any settings for Chrome not stored with Google in the manner above as local profiles on the Terminal Servers are considered temporary and not backed up.

For this reason we also strongly recommend you do not store anything on your desktop, instead using department shares or MyDocuments.

1. Go to the LeTourneau University home page at www.letu.edu. 

2. Click on the heading "Academics" as shown below.

3. In the drop down menu, click on “Library.”  (The Library webpage may also be accessed while in a course in Blackboard.  You would click on "Resources" and then select "Margaret Estes Library.")

4. The Library webpage will appear as shown below.  Click on "Research Databases."

5. In the new web page, scroll Down to “EBSCO Host” and click on this link.

6. You will be prompted for your login information. Enter your LeTourneau University username and password.

7. The EBSCO Host webpage will have many choices.  For an example of searching for particular articles, let us click on EBSCOhost Web - All databases.

8. Again, you will have many choices.  For this example search, let us consider a business major's article.  Check the boxes for "Academic Search Complete" and "Business Source Complete," as shown below.

9. Click on the "Continue" button at either the top or bottom left of the screen.

10. You will now see the Search webpage within the EBSCO Host, our sample search resource.  For example, as a business major, suppose you decide to search on "Deming 14 points."  Key this into the search box.  Do not click on "Search" until you have established further search criteria.  The criteria include "search terms," "Apply related words," search within the full text of the articles," "Full text," "Scholarly (Peer Reviewed) Journals," "Published Date" range, "Publication Type," and "Document Type."  When all of the search criteria are specified, click on "Search."

11. The articles' titles and short data will appear as the result of your search.  You can view the titles and short data on each by paging through all of them.  The first article's title and short data is shown with the arrow and the large red box.  In this example, there are 1,628,976 peer-reviewed articles of a scholarly nature!  Since this search created such a broad result, you should consider narrowing your search by refining the search further.  See the boxes in red for suggested areas where you could refine the search.  The lefthand column at the bottom has a downward-pointing red arrow.  In this column you can limit the type of publications and other criteria to narrow your search.  (See No. 12 for the continuation of that column.)

12. As mentioned, some search limiters may be found in the lefthand column shown below.  You could refine your results by selecting "References Available," which means that each article will include the references.  Next, you could narrow the publication dates.  Under "Source Types," you could select "Academic Journals," for example.  There is a list of specific limiters, such as "Publication," "Subject," "Company," "Geography," "NAICS/Industry," and "Database."  For example, "Database" has been opened, and you could narrow your search to only those articles in the "Business Source Complete" database.

2.    Click on the heading "Academics" as shown below.

3.       In the drop down menu, click on “Library.”

4.       The Library webpage will appear as shown below. Click on "Research Databases."

5.       Scroll Down to “Films on Demand” and click on this link.

6.       You will be prompted for your login information.  Enter your LeTourneau University username and password.

7.       In the new web page, click on “Films on Demand.”

8.       You should now be viewing the “Films on Demand” web page.

1.       For the first problem, view the illustration below.  The student’s name on this bottom row is “Demo User.”  Click on the check-box, and then click on the button, “Move to Top.”  The student’s row will be temporarily moved to the top row, where you should find it easier to view details and grade the assignment or test.

2.       The second problem, difficulty viewing details, may occur when you are using Internet Explorer.  You would normally hover over the assignment in the applicable student’s row so that a chevron appears in the area indicated by the box below.

3.       When you click on the chevron, several choices appear.  You would click on “View Grade Details.”  During this process you may encounter difficulty with the screen jumping or otherwise not “cooperating.”

4.       Solution: Log out of Blackboard.

 5.       If you do not have either Mozilla Firefox or Google Chrome, download the new browser.  (See illustrations.)

6.       Go to either Mozilla Firefox or Google Chrome to use the Blackboard.   When you return to the "Full Grade Center," the problem with viewing details should be resolved.

1.       Go to the course in Blackboard.  In the “Course Management Control Panel,” select “Grade Center.”

2.       More choices will appear.  Click on “Full Grade Center.”

3.       At the column heading for the column that you wish to hide, click on the chevron to edit the column information.  Although two chevrons are circled to show the two targeted columns, you will do this procedure one column at a time.

4.       A drop-down box will appear with several choices.  Click on “Edit Column Information.”  Note: Do not click on “Hide Column,” as this will hide the column from yourself.

5.       In the Edit Column Information screen, scroll down to section 4, “Options.”  In the row labeled “Show this Column to Students,” click on the radio button for “No.”

6.       Click on “Submit” in the lower right or upper right of the screen.

 7.       In the Grade Center, the edited columns will now appear visible to the Instructor with a “buster” sign, which is the symbol for column information hidden from the students.

1.       Go to your course in Blackboard.  In the “Course Management Control Panel,” Click on the “Grade Center.”

2.       More choices will appear.  Click on “Full Grade Center.”

3.       Four blue tabs will appear near the top of the screen.  Hover over the “Manage” tab. 

4.       Several choices will appear in a drop-down box.  Click on “Column Organization.”

5.       Two sections of the Column Organization screen will appear.  Do not edit the top section of permanent information (the student name, ID, etc.)  This section is indicated by a large, red ‘X.’  You may edit the section below, which will include the course graded assignments, indicated by the large, red check-mark.

6.       Hover your mouse to the left of the row that represents the column information for the column that you want to relocate.  For example, suppose you want to move Quiz 3 to a location just after (to the right of) Quiz 2. Hover the mouse to the left of the row for Quiz 3. The cursor will turn into a cross. Left-click and hold the mouse to the left of the row for Quiz 3, and then glide the whole row up to the location just below Quiz 2. Release the mouse button, and the row will drop into place immediately below Quiz 2.

7.     Click on “Submit” in either the lower right or upper right of the screen.      

8.        After you "Submit," in the Grade Center, Quiz 3 will now appear as the column adjacent and to the right of Quiz 2.