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Office of the Registrar - Forms

Category Form Title Description/Purpose Deadline Approval Signatures Needed
Transcript Order Transcript Request Order your LETU transcript using the online ordering system. Transcripts can be ordered at anytime and will be released soon after order as long as the student does not have a Student Account hold. N/A
Catalog Request for Catalog Edits For Faculty/Staff Catalog editors to request updates and edits to the University Catalog.  January (see form for specific deadline) Approved by Dean's Council for Academic changes
Changes

Request for Change of Grade

(Contact Office of the Registrar)

Form to be used by Instructors only to submit change of grade requests for students. Refer to the Academic Calendar for deadlines for removal of all Incomplete grades. Instructor, Department Chair or Program Director
Changes Request to Add, Change, or Drop a Major Changing/ declaring majors. When a change of major is processed, the student comes under the most recent catalog year for the program requirements for the new major. N/A Student, Department Chair
Changes Request to Add, Change, or Drop a Specialization Changing/ declaring specializations (for Graduate students). N/A Student, Advisor
Changes

Request for Change of Name

Color copy of Social Security card with new name required. N/A Student (current or former)
Changes Request to Add, Change or Drop a Minor Changing/ declaring minors. N/A Student, Advisor
Changes Request to Change Catalog To change catalog year. Cannot request older catalog year. N/A Student, Department Chair
Changes

Request to Drop or Add a Class

(Residential students- Contact The Office of the Registrar)

(Global students- Contact your Academic Advisor)

Complete form through last day to drop a class and last day to add a class. The Friday after classes begin is the last day to register or add courses. Refer to the Academic Calendar for deadlines for dropping courses. Student, Advisor, Financial Aid, Student Accounts
Changes

Former Student Request to Change Student Record Information

Form to be used by former students to update address, phone number, and/or email address. Current students use form through MyLETU. N/A Student (former)
Registration Declaration of Course Audit Students must be registered for the course desiring to audit prior to declaring course audit. Same as for dropping a course with no grade (see the Academic Calendar). Student, Dean
Registration Request for 4+1 Parallel Registration & Course Substitution For 4+1 students to register for parallel courses. Request for 4+1 parallel registration should be completed before the semester begins. Student, Advisor, Department Chair
Registration Request for Course Substitution Request to substitute a completed course for another in degree plan. N/A Student, Advisor, Department Chair (for course requesting to substitute)
Registration Request for Course Waiver Request to waive a course from degree requirements. N/A Student, Advisor, Department Chair
Registration

Request for Credit By Departmental Exam

Request pre-approval to take Departmental Exam. N/A Student, Department Chair, Dean
Registration Request for Transfer Credit Approval Request pre-approval to transfer courses. N/A Student, Advisor, Department Chair (for course requesting to transfer)
Registration Request for Transfer Credit Reevaluation Request for the Office of the Registrar to reevaluate transfer credit that was not applied toward student's degree. N/A Student, Department Chair (for course requesting reeval)
Registration

Student Request for Withdrawal

(Residential Student Form)

(Global students - Contact your Academic Advisor)

Request for withdrawal from all courses (if applicable) and from the University. N/A Student
Registration Course Repeat for Grade Replacement To be completed by current students who wish to take a course to replace the grade of a previously taken course. Before semester begins. Student, Advisor
Registration In-School Deferment Request To be completed by current students who are enrolled in at least six hours for undergraduate students, or four hours for graduate students to defer loans. N/A Student
Graduation

Application of Intent to Graduate

Application for graduation.

Review the Application of Intent to Graduate forms for completion and submission deadlines.

Student
Graduation Request for Diploma Reprint Ordering additional diploma/s. N/A Student (current or former)
Graduation Request for Apostille Ordering Apostille to accompany diploma reprint or transcript order. N/A Student (current or former)
FERPA

Student FERPA Form (during registration)

Student FERPA Form (in-between registration time)

(Release of Academic Information to Parents and Request to Prevent Disclosure of Directory Information)

Completed on the Registration Checklist in MyLETU during every registration. If in-between semester registration, please use this form. Completed every semester before registering for courses. Must be completed prior to the third week of the semester. Student
 FERPA Faculty & Staff Access - Student Academic Records For newly hired Faculty & Staff members who need access to student academic records. Before accessing student academic records. Faculty or Staff Member
 FERPA Student Employee FERPA Acknowledgement For newly hired Student Employees who access student academic records. Before accessing student academic records. Student Employee

 

LeTourneau University
Office of the Registrar
Contact Information

Mailing Address:
LeTourneau University
Attn: Office of the Registrar
P.O. Box 7001
Longview, TX 75607
 
Phone: 903-233-4370
FAX: 903-233-4303
 
 
Office Hours
8am – 5pm CST
Monday-Friday

 
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